Wetback Contracts (PTY) Ltd - Privacy Notice

This privacy notice provides details of the personal information we collect from you, what we do with it, how you mightaccess it and who it might be shared with.

ATTENTION all children
This is a very important notice which we must share with you and any one of your parents or legal guardians. To make use of our services, we need information which is personal to you. For example, your name, your email address and your phone number. It might be so that we cannot use your information unless your parent agrees. Please tell your parents to read the notice below.

ATTENTION all parents / legal guardians
In order for children to make use of our services we need to use their personal information and for this we are required by law to obtain the consent of a parent or legal guardian. Before deciding on consent it is important for parents to understand our information security and privacy policies. It is equally important for parents to explain to children, the implications of not providing our organisation with the proper consent. A link to our consent form can be found wherever we collect personal information of children.

 

What we do with your personal information

We use your personal information only for the purpose for which it is collected. Among others, this purpose could be to provide a service, assist us with administration, recruit prospective employees or even to comply with a legal obligation. We may use your personal information for other similar purposes, including marketing and communications, but that will only occur in the case where we have your consent or another lawful justification for doing so.

 

From our Service Provider / Subcontractor we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.

Processing purpose	Lawful basis	Retention period
Auditing ( Internal and External)	S11 - We have the data subject's consent	Until consent withdrawn
Induction Training	S11 - We have the data subject's consent	Until consent withdrawn
HSE File Approval and Audits	S11 - We have the data subject's consent	Until consent withdrawn
Incident Investigation and Reporting	S11 - We have the data subject's consent	Until consent withdrawn
Emergency Preparedness and Response	S11 - We have the data subject's consent	Until consent withdrawn
Third-Party Declaration	S11 - We have the data subject's consent	Until no longer needed for purposes of data subject's access

 

From our Children we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.

Processing purpose	Lawful basis	Retention period
BBBEE Auditing	S11 - We have the competent person's consent	Until consent withdrawn

 

 

From our Prospective Employees we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.

Processing purpose	Lawful basis	Retention period
Employee recruitment	S11 - To conclude or perform a contract to which the data subject is party	Until no longer needed for purposes of data subject's access
Employee recruitment	S11 - We have the data subject's consent	Until no longer needed for purposes of proof

 

 

From our Prospective Customers we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.

Processing purpose	Lawful basis	Retention period
Register Wetback as a vendor	S11 - It is in our organisation's legitimate interest (Organisation operations and due diligence)	Until consent withdrawn

 

 

From our Prospective Supplier we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.

Processing purpose	Lawful basis	Retention period
On-boarding Supplier	S11 - We have the data subject's consent	Until consent withdrawn

 

 

From our Approved Provider we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.

Processing purpose	Lawful basis	Retention period
Add to Approved Provider / Supplier list	S11 - We have the data subject's consent	Until consent withdrawn
Buying Order	S11 - We have the data subject's consent	Until tax or other legal retention period expires
Delivery Notes and Backup	S11 - We have the data subject's consent	Until tax or other legal retention period expires
Remittance Advice / Creditors Reconciliation	S11 - We have the data subject's consent	Until tax or other legal retention period expires

 

 

From our Small and Medium Enterprise we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.

Processing purpose	Lawful basis	Retention period
BBBEE Auditing	S11 - We have the data subject's consent	Until consent withdrawn

 

 

From our Directors we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.

Processing purpose	Lawful basis	Retention period
CIPC Registration and updates	S11 - We have the data subject's consent	Until no longer needed for purposes of proof
CSD Updates	S11 - We have the data subject's consent	Until no longer needed for purposes of proof
Company Secretary - Legal Documentation	S11 - To conclude or perform a contract to which the data subject is party	Until no longer needed for purposes of proof
Financial Institutions	S11 - We have the data subject's consent	Until no longer needed for purposes of proof

 

 

From our Shareholders we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.

Processing purpose	Lawful basis	Retention period
CSD Updates	S11 - We have the data subject's consent	Until no longer needed for purposes of proof
Company Secretary – Legal Documentation	S11 - We have the data subject's consent	Until no longer needed for purposes of proof

 

 

From our Suppliers we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.

Processing purpose	Lawful basis	Retention period
Invoice Payments (30 Day and COD)	S11 - To conclude or perform a contract to which the data subject is party	Until tax or other legal retention period expires

 

 

From our Visitors we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.

Processing purpose	Lawful basis	Retention period
Meetings, Appointments, Deliveries, Collections	S11 - We have the data subject's consent	Until no longer needed for purposes of proof

 

 

From our Customers / Clients we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.

Processing purpose	Lawful basis	Retention period
Customer Satisfaction Surveys	S11 - We have the data subject's consent	Until consent withdrawn
Customer Relationship Management	S11 - We have the data subject's consent	Until no longer needed for purposes of data subject's access
Auditing (Internal and External)	S11 - To conclude or perform a contract to which the data subject is party	Until no longer needed for purposes of proof

 

What personal information do we collect?

We only collect the minimum amount of information that is relevant to the purpose. If you interact with us on the internet, the personal information we collect depends on whether you just visit our website or, use our services. If you visit our website, your browser transmits some data automatically, such as your browsing times, the data transmitted and your IP address.

If you use our services, personal information is required to fulfill the requirements of that service.

Generally, we collect the following personal information. If there is any specific personal information to collect, we will indicate as such, at or near the time of collection.

• Correspondence
• Email address
• Name, together with other identifying information
• Telephone number
• Company Name
• Delivery Address
• Identification Number
• Location information
• Physical address
• Registration Number
• Supplier Name
• Suppliers Bank Details
• Vat Number
• WBC Information
• Trading Name (if Applicable)
• Company Registration Number
• Nature of Business
• Name of Registered Auditors
• Postal Address
• Auditors Registered Address
• Director's Information - Name ID, Phone Number and Address
• Trade References - Co. Name, Business address, Telephone number
• BBBEE Procurement Status Information
• Quality Assurance and Safety Information
• Valid ISO 9001 Certificate
• Eskom and Sasol approved vendor evidence (If applicable)
• CIPC Company Disclosure
• Certificate of Incorporation (for a Proprietary Limited)
• Certificate to Commence Business (for a Proprietary Limited)
• CK1, CK2 for a Close Corporation
• Company Letterhead
• Certified copies of ID's of Directors/Members
• Vat Certificate of registration/ 103 certificate
• Valid Tax Clearance Certificate
• Letter of Good Standing from the Compensation Commissioner
• Banking confirmation letter from Bank institution (not older than 3 months)
• Proof of other quality certification or safety certification (if applicable)
• Copy of BBBEE Rating certificate/affidavit
• Director's Signatures
• Birth Certificate
• Parent/Guardian ID
• Beneficiary Contract
• Education history
• Employee Name
• Employment history
• Financial & banking details
• Next of Kin (Name, Surname, Phone Number)
• Personal opinions, views or preferences
• Rate
• Tax Reference Number
• Vehicle Registration Number
• Website Address
• Shareholder name, ID no, address, email, contact number
• Percentage Shareholding
• Job Title
• Place of Birth
• Home Language
• Other Languages
• Referee Name and Contact Details
• Number of Dependants
• Achievements
• Roles and Responsibilities
• Confidentiality Agreement
• ID Number
• Company Registration Information

 

 

Special personal information could be about your health, your racial or ethnic origin, your trade union membership

etc. We collect the following special personal information, under the appropriate lawful basis:

- Race or ethnic origin:

• S29 - We comply with provisions concerning a data subject's race or ethnic origin
• S27 - The information has deliberately been made public by the data subject

- Criminal behaviour – allegations:

• S33 - We comply with provisions concerning a data subject's criminal behaviour or biometric information

- Health or sex life:

• S32 - We comply with provisions concerning a data subject's health or sex life

- Religious or philosophical beliefs:

• S28 - We comply with provisions concerning a data subject's religious or philosophical beliefs

- Trade union membership:

• S30 - We comply with provisions concerning a data subject's trade union membership

- Biometric information:

• S33 - We comply with provisions concerning a data subject's criminal behaviour or biometric information

 

 

How do we look after personal information?

We limit the amount of personal information collected to only what is fit for the purposes as described above. We restrict, secure and control all of our information assets against unauthorised access, damage, loss or destruction; whether physical or electronic. We retain personal information only for as long as is described above, to respond to your requests, or longer if required by law. If we retain your personal information for historical or statistical purposes we ensure that the personal information cannot be used further. While in our possession, together with your assistance, we try to maintain the accuracy of your personal information.

 

How can you access your personal information?

You have the right to request access to any of your personal information we may hold. If any of that information is incorrect, you may request that we correct it. If we are improperly using your information, you may request that we stop using it or even delete it completely.

If you would like to make a request to see what personal information of yours we might hold, you may make a request from our organisation website or contact us as per the details above

Where you have previously given your consent to process your personal information, you also have the right to request that we transmit your personal information to a different service provider.

Where it may have been necessary to get your consent to use your personal information, at any moment, you have the right to withdraw that consent. If you withdraw your consent, we will cease using your personal information without affecting the lawfulness of processing based on consent before your withdrawal.

 

The SA Information Regulator

You have the right to lodge a complaint with the SA Information Regulator. See the Information Regulator contact details below.

The Information Regulator (South Africa)

PO Box 31533
Braamfontein
27 Stiemens St
Braamfontein
2017
POPIA complaints
POPIAComplaints@inforegulator.org.za
PAIA complaints
PAIAComplaints@inforegulator.org.za

 

Website Usage Terms and Conditions

Welcome to our website. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy Wetback Contracts (Pty) Ltd’s relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.

The term ‘Wetback Contracts (Pty) Ltd’ or ‘us’ or ‘we’ refers to the owner of the website whose registered office is Eastwood Office Park, 1, 11B Riley Road, Bedfordview, Johannesburg, 2007. Our company registration number is 1991/003705/07. The term ‘you’ refers to the user or viewer of our website.

The use of this website is subject to the following terms of use:

• The content of the pages of this website is for your general information and use only. It is subject to change without notice.
• This website uses cookies to monitor browsing preferences. If you do allow cookies to be used, the following personal information may be stored by us for use by third parties.
• Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
• Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
• This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
• All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
• Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
• From time to time, this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
• Your use of this website and any dispute arising out of such use of the website is subject to the laws of South Africa.
• You will use the website in a fair and reasonable manner, without exceeding normal usage limits or engaging in activities that could disrupt or degrade the use for others.